The Department’s goal is to transition from a labour intensive paper based operation to a modern, technologically advanced, electronic document and records management system (EDRMS) that can scan and file records securely and efficiently. The scanning of the archive records is a first step towards this.
Konica Minolta recommended the department upgrade to a new bizhub C284 multifunction device and installed the latest i2 Scan solution, a professional batch scanning software solution which allows customers to watch folders import images directly into a batch, create fields on multiple pages within documents, export index data to other databases and more.
“This solution automatically creates a file name with specific search requirements and stores the files on a network drive, allowing the department to scan fi les faster while quickly checking for any scanning discrepancies,” commented Julianne Buckley, Account Manager, Konica Minolta.
The i2 Scan software automates the scanning, naming, indexing and storing of files using the latest i2 Scan Smart Seek technology, which can quickly locate any file based on predefined text and data for lightning fast search and retrieval.
The bizhub C284 has also been designed with usability in mind, for quick and easy operation that requires minimal training. This was one of the main benefits the team at the Department for Correctional Services recognised.
“We have confidence in the simplicity of the workflow and have already demonstrated and recommended this solution to another government area,” added Linda.
